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Employee profiles contain key information about each employee, including their contact details, position, department, and status within the company. Each employee has their own account in the system, and management can conveniently view, edit, and manage profiles through the HRM.

Personal Information, Department, Position, Position Level, Schedule, Office, Employment Type, Salary, Time Off, Portfolio, Education, Children Information, Inventory, Languages, Skills, Tags, Files, Personal Comments, Managers, Assigned Tests, Assigned Forms, Assigned Processes, Assigned Events, Main Table, Birthday Table, Birthdays by Days Table, Salary Table, Search Filters, Career History, Employee Invitations, Contact Table, Employee Statuses, Scheduled Dismissal

A separate page in the employee profile with the history of changes to position, department, office and salary.

Position Changes, Department Changes, Office Changes, Salary Changes

Management of vacations, sick leaves, and other employee time off. The system automatically calculates available days, processes requests, and sends them for approval to managers. Time off is synchronized with the work schedule, ensuring data accuracy.

Automatic Accrual Settings, Time-Off Requests, Manager Approval of Requests, Manual Balance Adjustment, Request Limit Settings, Balance Update Periods, Balance Change History, Partial Time-Off Request

Provides a convenient way to view employee absences, showing who was absent, when, and for what reason. Available in a grid format (monthly view) or as a summary table for a selected period, making analysis easier.

Define the employee's role in the company and their job responsibilities. Create necessary positions and job levels. Used for structuring the team.

Group employees by work direction and define their organizational affiliation. Each department has a manager, can include sub-departments to form a hierarchical structure, and contains a description to clarify its functions and responsibilities.

Department Hierarchy, Department Manager

Visualization of the company's organizational structure, displaying the hierarchy of departments, managers, and employee distribution. Enables quick navigation within the team and a clear understanding of reporting relationships.

Unite employees into teams for collaboration and communication. Each group has managers and members, as well as a news feed for discussions, announcements, and sharing important information.

Group Managers, Group Members, Group News Wall

Allows the creation of multiple offices and the distribution of employees and candidates by location. Flexible access settings enable restricting visibility so that employees can only see colleagues from their own office.

Employee Allocation by Offices, Candidate Allocation by Offices, Vacancy Allocation by Offices, Holiday Settings for Each Office

Allows the creation of work schedules for employees. Defines the work calendar, ensuring accurate calculation of time off, vacations, and sick leaves, maintaining precise time tracking.

Allows the creation of company holidays with the ability to configure different sets for different offices. Integrated into employee schedules and affects the accurate calculation of time off.

A universal system for creating and managing processes. Enables automation of onboarding, offboarding, and other key workflows, adapting them to company needs. Allows assigning responsible employees, tracking task completion, and monitoring progress in a convenient format.

Assigning Processes to Employees, Assigning Responsible Persons to Processes, Built-in Chat, Process Step: Assigning a Form, Process Step: Assigning a Test, Process Step: Checklist, Hidden Processes

A centralized repository for company documentation. Allows creating and structuring materials, managing access, embedding videos, tables, and other content. Provides convenient access to important information for all employees.

Documentation Creation, User-Friendly Text Editor, Video Embedding, Table Embedding, Public and Private Documents, Access Management, Document Sorting

A flexible file management system within HRM. Allows attaching documents to employee and candidate profiles, ensuring convenient storage and quick access to important information. Also includes a separate file repository for company administration to store essential data.

Candidate Files, Employee Files, Administration File Cabinet

A space for announcements, sharing important information, and internal company communication. Allows publishing news, sharing updates, and engaging with employees through comments and reactions.

News Posting, Adding Images, Reactions to News, News Comments, Polls

A tool for collecting and processing information from employees and candidates. Allows creating custom surveys and questionnaires for various HR processes, such as candidate evaluations, employee satisfaction surveys, or feedback collection. Forms can be customized to specific needs, and results are automatically stored in the system for further analysis.

Anonymous Forms, Surveys, Reusable Link, Assign to Employees, Assign to Candidates, Assign to Groups, Assign to Departments, Assign to Positions

Surveys run in sessions: each session has consolidated analytics, including eNPS, and the results of different sessions can be compared to see how they change over time.

Consolidated Session Analytics, eNPS, Comparison of Results Across Sessions

A system for evaluating candidates and employees based on predefined criteria. Allows creating various types of assessments, including 360-degree feedback, periodic evaluations, and internal ratings. Employees can assess colleagues, subordinates, or candidates according to set parameters, with all results visualized in intuitive charts for analysis and data-driven decision-making.

Employee Evaluation, Candidate Evaluation, Results Charts

A tool for assessing the knowledge and skills of employees and candidates. Allows creating test assignments with automated answer validation. Supports various question formats, including multiple-choice and open-ended questions. Test results are stored in the system and can be used for competency analysis.

Employee Testing, Candidate Testing, Open-Ended Questions, Multiple-Choice Questions, Passing Score, Automated Grading, Question Collections, Assigned Test Reviewers

Allows tracking of company assets, monitoring their status (available, assigned, damaged), and viewing usage history. Equipment can be assigned to employees, returns can be controlled, and resources can be managed more efficiently.

Usage Statuses, Condition Statuses, Inventory Types, Usage History, Search Filters, Custom Fields for Inventory Types

Allows the creation of additional fields in employee and candidate profiles to store unique information. A flexible settings system helps tailor the HRM to the specific needs of the company.

Allows flexible categorization of employees and candidates based on skills, roles, projects, or other characteristics. Simplifies search, filtering, and personnel management within the system.

Allows the creation of required skills and the definition of proficiency levels. Skills can be assigned to employees and candidates, helping to structure competency information and streamline the hiring process.

Candidate profiles contain essential information about candidates, including their contact details, skills, work experience, and interaction history with the company. They display previous job applications, statuses in the recruitment process, and enable efficient candidate management within the HRM.

Personal Information, Responsible Recruiter, CV Scanner, Portfolio, Education, Previous Experience, Languages, Skills, Tags, Hiring History, Employment Types, Offices, Platforms, Expected Salary, Files, Assigned Tests, Assigned Forms, Assigned Events, Personal Comments, Main Table, Search Filters, Quick Employee Creation, Contact Table, Candidate Source, Salary Expectations vs Vacancy Range

Creation and management of vacancies, including descriptions, candidate requirements, required work experience, and salary range. Candidates can be added to vacancies, and their progress can be tracked on a convenient Kanban board, which displays all hiring stages and helps efficiently manage the recruitment process.

Offices, Employment Types, Hiring Steps, Hot Vacancy, Platforms, Expected Experience, Salary Range, Description, Kanban Board, Vacancy Comments, Vacancy Posting, Career Page

Recruiter access rights are configured at the vacancy level: access is granted to specific vacancies rather than to all hiring.

Access Only to Assigned Vacancies, Configurable Access Levels

Allows customization of the hiring process to meet company needs by creating necessary recruitment steps. Tracks candidate movement through the pipeline, helping to monitor statuses and evaluate the effectiveness of each step.

Hiring Step Creation, Configuration for Each Vacancy, Hiring History, Hiring Comments, Managing Hiring from Kanban, Managing Hiring from Candidate Profile, Step Automation, Description for Each Step, Rejection Reasons

Every company gets its own career page with open vacancies and an application form. The company builds the application form itself: education, experience, skills, languages and its own questions.

Public Career Page, Vacancy Posting, Candidate Application Form, Application Form Builder

All applications from the career page and job boards in one list with statuses. An application can be accepted as a candidate or rejected with a reason. The resume from an application fills in the candidate card right away, and the system shows duplicate contacts.

Applications from the Career Page, Applications from Job Boards, Accept or Reject with a Reason, Resume Parsing from Applications, Duplicate Contacts, Import of Earlier Applications

Applications to your vacancies from Djinni, Robota.ua and Work.ua land in the system automatically, without copying candidates over from each site by hand.

Djinni, Robota.ua, Work.ua

Automatically extracts information from candidate resumes, filling in their profiles in the system. Helps quickly add candidates, reducing manual data entry and speeding up the hiring process.

Quick Candidate Profile Creation, PDF and Word File Support

MayBee Talent: a Chrome extension that transfers candidate profiles into the system in one click from LinkedIn, Work.ua, Robota.ua, Djinni and Dou. Key information is read automatically.

LinkedIn, Work.ua, Robota.ua, Djinni, Dou, Quick Candidate Profile Creation

Provides the ability to create personalized dashboards with a set of widgets for quick access to key company information. Allows viewing absent employees, important events, anniversaries, birthdays, and tracking personal time-off balance. Widgets can be customized to individual needs, creating a convenient workspace.

Dashboard Creation, Widget Customization, Anniversary Widget, Birthday Widget, Absent Employees Widget, Available Time-Off Balance Widget, Events Widget, Mini Widgets with Metrics, Customizable Charts

Recruiter workload and performance, job board effectiveness, where and why candidates drop off, salary competitiveness, time to fill, offer acceptance. Trends of any metric by month and quarter.

Recruiter Workload, Recruiter Performance, Job Board Effectiveness, Where Candidates Drop Off, Why Candidates Drop Off, Salary Competitiveness, Time to Fill, Offer Acceptance, Monthly and Quarterly Trends

Turnover by department, position, office and manager, new-hire retention in the first 3, 6 and 12 months, managers' teams, headcount and payroll, median salary, absences, eNPS and the "Today" summary: who is out, whose probation is ending, pending time-off requests, active onboardings.

Turnover, New-Hire Retention, Managers' Teams, Headcount and Payroll, Median Salary, Absences, eNPS, "Today" Summary

Allows the creation of roles with flexible access permissions. Enables control over who can view, edit, or manage different sections of the system according to job responsibilities.

Unlimited Number of Roles, Flexible Access Management System

Two-factor authentication is available for signing in: in addition to the password, an extra confirmation is required.

Authenticator App Code, Backup Codes

Mention colleagues in comments on candidates, employees and vacancies: the mentioned colleague receives a notification.

Provides full access to HRM functionality, allowing you to manage processes from anywhere. Enables viewing profiles, managing vacancies, tracking candidates, approving time off, and staying connected with the team at any time.

A convenient tool for tracking important events in the company. Displays employee absences, holidays, anniversaries, and birthdays. Allows creating custom events and meetings, and integrates with Google Calendar and Microsoft calendar for schedule synchronization.

Event Management, Employee Absences, Anniversaries, Birthdays, Holidays, Integration with Google Calendar, Integration with Microsoft calendar, Recurring Events, Time-Off Calendar

Integration with Gmail and Outlook allows communication with candidates and employees directly within HRM. The system automatically retrieves incoming emails and sends responses via corporate mail, ensuring convenient access to all conversations in one place. It also includes the ability to create templates.

Gmail Integration, Outlook Integration, User-Friendly Chat Design, Messaging Candidates, Messaging Employees, Email Templates, Dynamic Fields

Connect your Microsoft work account: correspondence with candidates and employees is handled right inside the system, and events sync with your Microsoft calendar.

Outlook Mail, Microsoft Calendar

Integration with Slack for receiving system notifications and requesting reports. The bot notifies about important events such as new time-off requests, candidate statuses, or company updates. It also allows users to request key data from the system in a convenient format.

Receive Notifications, Request Available Time-Off Days, Request Absent Employees, Request Events, Request Birthdays and Anniversaries

Integration with Telegram for receiving system notifications and requesting reports. The bot notifies about important events such as new time-off requests, candidate statuses, or company updates. It also allows users to request key data from the system in a convenient format.

Receive Notifications, Request Available Time-Off Days, Request Absent Employees, Request Events, Request Birthdays and Anniversaries