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Terms of use

Last updated: 2024.04.09

Welcome to MayBee!

These Terms of Use (“Terms”) govern the relationship between MayBee (“Company”, “we”, “us”, “our”, “MayBee”, “Platform”) and You (“you”, “your”) in relation to the access to the functionality of the website https://maybee.systems/ and mobile and web applications MayBee.

We encourage you to review these Terms carefully. Any use of the Platform, Services, and any information and content included therein is subject to the terms and conditions set forth herein.

BY ACCESSING OR USING THE PLATFORM AND THE SERVICES, YOU AGREE TO BE BOUND BY (1) THESE TERMS, (2) OUR PRIVACY POLICY AND COOKIE POLICY. IF YOU DO NOT AGREE WITH THESE TERMS, PLEASE DO NOT USE THE PLATFORM AND THE SERVICES. THE HEADINGS CONTAINED IN THESE TERMS ARE FOR REFERENCE PURPOSES ONLY.

1. General

1.1. Definitions

“Website” shall mean the website https://maybee.systems/ and its subdomains.

“Platform” shall mean the Website and mobile and web applications MayBee.

“Website Visitor” shall mean a person who visits the Website without creating an Account.

“Client” shall mean a person who uses the Platform through a registered Account.

“User” shall mean a person engaged by the Client to use the Platform within the Client’s System.

“Account” shall mean an account of the Client on the Platform using which the Customer can access and use our Services.

“Payment System” shall mean a funds transfer system that provides the ability to make payments.

1.2. Who We Are

The Platform is owned and operated by MayBee LLC, registered at 131 Continental Dr., Suite 305, Newark, 19713, New Castle, DE, USA.

1.3. Eligibility

To access or use the Platform and Services, you represent and warrant that you have the right, authority, and capacity to enter into these Terms and to abide by all the terms and conditions hereof.

If you use the Platform and Services on behalf of a legal entity, you represent and warrant that you have the right and authority to enter into these Terms on that entity’s behalf and bind it to the terms and conditions hereof.

1.4. Changes and Revisions

We reserve the right, at our sole discretion, to modify, amend, or replace these Terms by posting a revised version on the Website.

After changes are published, continued use of the Platform and the Services will indicate your agreement to be bound by the revised Terms. If you do not agree with the updated Terms, please, do not use the Platform and the Services. We will make reasonable efforts to inform you of any changes, but checking these Terms, if there are any changes from time to time, is your sole responsibility.

2. Our Services

We provide you with the functionalities of the Platform (the “Services”) according to the terms herein.

When you visit the Website as the Website Visitor, you may:

  • familiarise yourself with all the content of the Website, available without registration, in particular with information about the MayBee HR platform, services prices, and answers to frequently asked questions;
  • contact us using the feedback form available on the Website;
  • register the Account.

When you have registered the Account, obtained the Subscription and visit the Platform as the Client, you get access to the HR platform in the form of a separate subdomain within the Website or on the Platform (hereinafter - the "System") with the ability to create and manage the organisational structure (personnel) and organise the hiring process, with the following functionality:

  • entering into the System and managing information about employees and candidates;
  • adding individual System Users and managing their access rights, including appointing another Account owner;
  • messaging with Users;
  • uploading files to the System;
  • creating forms and tests with the generation of links for their completion;
  • monitoring and moderation of working time and rest time;
  • accessing analytics and other reporting;
  • creating and assigning processes;
  • obtaining other available functionalities of the System.

When you use the Platform as the User, you can use any functions of the System provided to you by the Client.

We may change the scope of the Services from time to time and discontinue (temporarily or permanently) some functionality of the Services and/or the Platform at our discretion. You can review such changes in your System at any time. At the same time, we make every effort to inform you about such changes in a timely manner. Access to part of the Services is provided subject to the paid access obtained.

Subscription. We provide a part of the Services and functionality on a subscription basis, which means providing access to the full scope of the Services for a certain period of time, subject to prior payment of such access by the relevant Client under the conditions specified in these Terms ("Subscription"). When the Client accesses the Platform and the System without an obtained or renewed Subscription, the following restrictions apply:

  • impossibility of choosing a subdomain of the System;
  • limit of 100 megabytes of memory available for the Client in the System;
  • limit on the number of candidates created - a maximum of 5;
  • limit the number of User profiles created – a maximum of 5 (without the possibility of inviting them to the System, only creating their profiles);
  • limit on the generation of links for passing forms and tests - a maximum of 3;
  • impossibility to assign processes to other Users.

In addition to removing the above-mentioned restrictions, obtaining the Subscription provides the opportunity to:

  • add Users and Users with recruiter functionality to the System depending on the number provided by the selected Subscription plan, and the number of candidates, which can be added to the System, is unlimited. The Users added by you get access to the System in the amount that you determine yourself, within the limits of the generally available possibilities.
  • get access to the cloud data storage - 50 megabytes per regular User and 1000 megabytes per User with access to the recruiter functionality;
  • choose a subdomain for your System.

3. Account and Access to Service

In order to access our Services available for the Clients and described in these Terms, you shall register an Account on the Website.

3.1. Account Registration

In order to create an Account, you must click the “Sign up” or “Start” button on the Website and fill in the appropriate registration form. You may obtain information on how we process your personal data by familiarising yourself with our Privacy Policy. Account registration is free of charge.

After completing the registration request and verifying the specified e-mail address, we process your request within 60 minutes. Once the request is successfully processed, you will receive a confirmation by e-mail and a link to the created System with an automatically generated subdomain and login data.

After registering an Account, you become the Client and can use the functionality of the Platform described in Section 2 herein.

You shall provide reliable, complete, and accurate information during Account registration and keep your data up to date and complete during the whole period of using the System. You are obliged to make appropriate changes to the Account information within a reasonable period of time from the moment your data changes (e.g., email address). We reserve the right to change the registration form and add new fields and accordingly, therefore, require you to provide additional information to us.

3.2. Access to Your Account

You are responsible for maintaining the secrecy of the login credentials to your Account. You are also responsible for all activities that occur in connection with your Account. We are not liable for any loss or damages arising from your failure to maintain the confidentiality of your Account. You agree to notify us immediately of any unauthorised access to or use of your Account.

One Account shall have only one owner, namely, only a Client on behalf of whom the Account was registered, may have access to login credentials of his/her Account, except when the Client has entitled another owner instead of him/her with the use of System functionality.

Using the System, you must not:

  1. a. transfer your Account to third parties. Herewith, for the purposes of these Terms, “transfer” of the Account shall mean transfer/selling of the login credentials to your Account to third parties;
  2. b. provide access to your Account to third parties (i.e. provide another person with login credentials to your Account);
  3. c. register an Account by proxy.

3.3. Account Deletion

You may request to delete your Account at any time by contacting us via means of communication available in your Account. Upon Account deletion, we will delete all your personal data unless otherwise legally prohibited or required. You may not delete your Account to evade an investigation. You will remain liable for all obligations related to your Account even after the Account is deleted.

4. Cost of the Services and Payment Order

4.1. Obtaining and Payment for the Subscription

You can look at and calculate the cost of the Services in the section “Prices” on the Website's main page via the link: https://maybee.systems/, it depends on the desirable number of Users, the Users with recruiter functionality and the term of the Subscription option that you choose. Subscription is either a monthly-based or a yearly-based service, depending on the option you select (“Subscription Term”).

You shall pay for the Services using the Payment System. For the purposes of transferring payments between you and the Company, the Payment Systems is Stripe, unless otherwise specified by us. You may familiarise yourself with the terms and conditions of the Payment Systems via the following links: https://stripe.com/legal/consumer.

We do not store card numbers or any other payment details on our servers. The full information concerning your payment process shall be stored on the servers of the payment service provider that accepts the payments on our behalf.

The cost of the Services on the Website is indicated in US dollars. However, you may proceed with the payment for the Services in other currency in accordance with the terms and conditions of the respective Payment System. In the case of payment in a currency other than US dollars, conditions for currency conversion and cost recalculation are determined by the terms and conditions of the respective Payment System.

You shall pay for the Services by transferring the costs of the respective chosen Services in full to the Company’s bank account. Any payment under these Terms shall be deemed to have been made from the moment it is credited in full to our bank account.

4.2 Subscription.

To activate the Subscription, you shall use the functionality available on the Platform, select the appropriate Subscription specifications, and proceed with the payment for the chosen Services.

By activating the Subscription, you agree to the following:

  1. a. on the day following the last of the Subscription Term, it will be automatically renewed for the same Term for which it was activated, without restrictions on the number of such automatic renewals;
  2. b. on the day when Subscription renewal occurs, the cost of the chosen Subscription option automatically transfers from the bank account specified in your Account to the Company's bank account.

You may cancel your Subscription at any time. In this case, the Subscription will be valid until the end of the respective Subscription Term for which the payment has been made.

In case of impossibility of transferring funds for activating the Subscription or its renewal, the provision of Services will be suspended until payment of the cost of the selected Subscription option is made.

Change of cost of the Services.

In case you choose to change the specification of Services by choosing additional Services on the Platform that will increase the cost of the Services within your:

  1. a. monthly-based Subscription, you shall make an additional payment comprising the cost of the additional Services selected by you within the Term during which you have selected such additional Services. The cost of your Subscription will be increased by the respective amount of the chosen Services since the next Subscription Term following the Term in which you have chosen and paid for the additional Services;
  2. b. yearly-based Subscription, the cost of your Subscription will be recalculated with respect to the cost of the additional Services chosen by you, and on the basis of such recalculation, you shall pay the respective additional amount. The cost of your Subscription will be increased by the respective amount of the chosen Services since the next Subscription Term following the Term in which you have chosen and paid for the additional Services;

In case you choose to change the specification of Services by choosing not to receive certain Services that will reduce the cost of the Services within your Subscription, the cost of your Subscription will be reduced by the respective amount since the next Subscription Term following the Term in which you have chosen not to receive the respective Services.

Refunds. We do not provide refunds for the payments which the respective Client has already made.

5. Intellectual Property

5.1. Our Content

All rights to the Platform and to any intellectual property rights objects on the Platform, including without limitation all content, information, design, text, graphics, visual interfaces, interactive features, logos, compilations, source, and object code, and other intellectual property rights objects (“Our Content”) belong to us or third parties who are our licensors and are protected under applicable copyrights, trademarks and/or other proprietary rights (including intellectual property rights).

The modification, reproduction, distribution, sale, licensing, reverse engineering, decompilation, copying, redistribution, use, or publication of any part of the Platform or Our Content, unless expressly permitted in these Terms or otherwise, is strictly prohibited. Use of the Platform does not give you ownership of any intellectual property rights to Our Content. Our posting of information or materials on the Platform does not constitute a waiver of any right in such information and materials.

5.2. Your Content

You guarantee that you have all the rights and permissions to use any logos, brand names, trademarks, service marks, and other intellectual property rights objects that you post in the System (“Your Content”).

You shall be solely responsible for Your Content and guarantee:

  1. a. its compliance with all the applicable laws and regulations;
  2. b. that Your Content does not violate any third parties’ rights, including intellectual property rights;
  3. c. that in case of any claims for the protection of the intellectual property rights that arise in relation to Your Content, you will handle all such claims on your own without the involvement of the Company, including without limitation, you guarantee to act as a proper defendant in cases of any lawsuits relating to violation of any intellectual property rights of third parties by Your Content, and in case of their satisfaction – you guarantee to reimburse all costs the Company incurred in connection with such violation.

By posting or otherwise uploading Your Content to the Platform, you confirm that you have the right to and, at the same time, provide us with an irrevocable, indefinite, non-exclusive, sub-licensable, free and worldwide license to use, copy, perform, display and distribute Your Content within your System.

You understand and agree that the Company has the right at its sole discretion to temporarily or permanently delete any of Your Content and other materials published or otherwise uploaded by you to the Platform if we believe that Your Content violates these Terms, applicable laws, and regulations, is considered to be illegal or may violate the rights and freedoms, harm or endanger the safety of third parties.

5.3. Prohibited Content

You may not post Content that:

  1. a. is clearly offensive to the online community, expresses hatred, cruelty, or intolerance for people on the basis of race, ethnicity, nationality, gender, religion, sexual orientation, age, or disability, including by promoting organisations with such views;
  2. b. contains unacceptable images or other materials (including, for example, nudity, zoophilia, pornography, scenes of violence, or criminal activity);
  3. c. encourages or promotes violence, terrorism, fraudulent or illegal activities, or behaviour that is offensive, threatening, obscene, shameful or similar;
  4. d. contains harmful, offensive, or similar language;
  5. e. contains links to restricted or password-restricted pages or hidden pages or images;

5.4. Account Suspension

We may suspend (block) your Account and restrict your access to the Services at our sole discretion if we detect a violation of these Terms or a violation of any applicable law or threat of such violations.

6. Your use of our Platform and Services

6.1. Lawful Use

You agree to use the Platform and/or Services in compliance with these Terms and applicable local, national, and international laws and regulations. You warrant that your use of the Platform and/or Services does not infringe any third-party intellectual, privacy, or other rights.

You are responsible for all of your activity on the Platform and in connection with the Services. We are not and shall not be held responsible for your use of the Platform and/or Services in a way that violates the law. Any fraudulent, abusive, or otherwise illegal activity may be grounds for closure of your Account or suspending your access to the Services.

You shall treat the Company’s representatives, and third parties that may be involved by us.

6.2. Prohibited Use

By using the Platform and/or Services, you agree not to (nor attempt to):

  1. a. engage in any activities related to the Platform and/or Services that violate any applicable law, statute, regulation, bylaw, internal company policy or breach these Terms or any other agreement or policy you have with us;
  2. b. use any device, software, algorithm, file or other tool or technology, including without limitation any viruses, trojan horses, worms, time bombs or cancelbots intended to damage or interfere with our Platform or to surreptitiously intercept or expropriate any data from the Platform, or breach any security or authentication measures;
  3. c. take any action that causes an unreasonable or disproportionately high load on the technical infrastructure of the Platform, including without limitation denial of service attacks, “spam” or any other such unsolicited overload technique;
  4. d. collect data from the Platform either in authorised and not authorised ways through automated means (bots, spiders, scrapers or equivalent means), by establishing fake user accounts or by anonymous proxy servers or equivalent measures, or by circumventing any technical measures to prevent forbidden activity on the Platform;
  5. e. make unauthorised use of the Platform, including, in particular, unauthorised access to our systems or any other illegal use of any information contained on the Platform;
  6. f. use the Platform and/or Services in a manner that: violates the intellectual property rights, rights to privacy, or any other rights of anyone else; is unlawful, defamatory, libelous, harassing, harmful, fraudulent, deceptive; distributes malware; violates the security of any computer network, or cracks any passwords or security encryption codes.

The unauthorised or illegal use of the Platform and/or Services or any other breach of the Terms will be investigated, and appropriate legal action, including, in particular, civil, criminal or other legal proceedings, may be applied to you.

7. Warranty Disclaimers

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, OUR PLATFORM AND SERVICES ARE PROVIDED ON “AS IS” AND “AS AVAILABLE” BASIS. WE MAKE NO COMMITMENTS OR WARRANTIES ABOUT:

  1. A. THE CONTENT, COMPLETENESS, RELIABILITY, OR AVAILABILITY OF THE SERVICES;
  2. B. CORRESPONDENCE OF THE SERVICES TO YOUR EXPECTATIONS, INCLUDING WITHOUT LIMITATION EXPECTATIONS REGARDING THE IMPACT OF THE SERVICES ON YOUR SUCCESS IN BUSINESS ACTIVITIES AND COMMERCIAL OUTCOMES, ETC.

WE DISCLAIM ALL WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT AND ACCURACY. WE DO NOT REPRESENT OR GUARANTEE THAT THE PLATFORM AND SERVICES WILL BE UNINTERRUPTED, TIMELY, SECURE, OR ERROR-FREE AND DISCLAIM ANY LIABILITY RELATING THERETO.

WE SHALL NOT BE RESPONSIBLE FOR ANY PROBLEMS WITH THE PLATFORM AND ANY PAYMENT SYSTEM, INCLUDING WITHOUT LIMITATION SYSTEM ERRORS AND OTHER INTERRUPTIONS THAT MAY AFFECT THE RECEIPT, PROCESSING, ACCEPTING, COMPLETION OR SETTLEMENT OF PAYMENT TRANSACTIONS.

WE SHALL NOT BE RESPONSIBLE FOR ANY ACTIONS OR INACTIONS OF THE USERS YOU ENGAGE IN THE SYSTEM.

8. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, WE ARE NOT LIABLE WHATSOEVER FOR YOUR USE OF THE PLATFORM AND SERVICES. YOU UNDERSTAND AND AGREE THAT WE ARE NOT AND SHALL NOT BE LIABLE FOR ANY CONSEQUENTIAL, INDIRECT, SPECIAL, INCIDENTAL OR OTHER LOSS OR DAMAGES, AS WELL AS LOSS OF PROFITS, LOSS OF BUSINESS, LITIGATION COSTS OR ANY OTHER LOSSES ARISING OUT OF OR CAUSED BY YOUR USE OF OR INABILITY TO USE THE PLATFORM AND SERVICES, WHETHER BASED ON WARRANTY, CONTRACT, TORT OR ANY OTHER LEGAL THEORY, EVEN IF WE KNOW OR HAS BEEN ADVISED ON THE POSSIBILITY OF SUCH DAMAGE OR LOSS. WE ARE NOT LIABLE FOR ANY THIRD PARTY’S CLAIMS OF ANY NATURE. NONE OF THE SERVICES WOULD BE PROVIDED WITHOUT SUCH LIMITATIONS.

NO INFORMATION YOU OBTAIN FROM US OR THROUGH OUR PLATFORM SHALL CREATE ANY WARRANTY OR REPRESENTATION NOT EXPRESSLY STATED IN THESE TERMS. WE HAVE NO LIABILITY FOR ANY FAILURE OR DELAY RESULTING FROM ANY REASON BEYOND OUR REASONABLE CONTROL.

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL OUR TOTAL LIABILITY TO YOU IN CONNECTION WITH THE USE OF THE PLATFORM AND THE SERVICES EXCEED THE AMOUNT OF 100,00 USD (ONE HUNDRED US DOLLARS 00 CENTS). THIS LIMITATION IS CUMULATIVE AND DOES NOT DEPEND ON THE NUMBER OF CLAIMS.

WE ARE NOT AND SHALL NOT BE RESPONSIBLE FOR:

  1. A. YOUR LOSS OF OR INABILITY TO USE OUR SERVICES OR DO BUSINESS, AS WELL AS YOUR NEED TO MAKE AMENDMENTS TO YOUR BUSINESS PRACTICES, YOUR CONTENT, OR BEHAVIOR AS A RESULT OF CHANGES TO THESE TERMS;
  2. B. COLLECTING, PROCESSING, OR STORING OF DATA ON THE PLATFORM PERFORMED BY YOU OR ENGAGED USERS;
  3. C.ACTIONS OR INACTIONS OF OTHER USERS AND THIRD PARTIES.

YOU UNDERSTAND AND AGREE THAT OUR PLATFORM MAY CONTAIN LINKS TO THIRD-PARTY WEBSITES THAT WE DO NOT OWN OR CONTROL (FOR EXAMPLE, WHEN YOU CONTACT US VIA FACEBOOK, TWITTER, INSTAGRAM). YOU ACCESS THESE THIRD-PARTY’S SERVICES AT YOUR OWN RISK. WHILE USING THESE THIRD PARTY’S SERVICES, YOU ARE SOLELY RESPONSIBLE FOR FAMILIARIZING YOURSELF WITH THE TERMS AND CONDITIONS OF SUCH THIRD PARTY’S SERVICES. WE ARE NOT A PARTY TO SUCH AGREEMENTS, AND THEY ARE SOLELY BETWEEN YOU AND THE THIRD PARTY.

LIMITATIONS OF LIABILITY DO NOT PURPORT TO LIMIT LIABILITY OR ALTER YOUR RIGHTS THAT CANNOT BE EXCLUDED UNDER APPLICABLE LAW.

9. Miscellaneous Provisions

9.1. Entire Agreement and Severability

These Terms supersede and replace all prior terms, agreements, discussions, and proposals regarding the Platform and Services and constitute the entire agreement between you and us with respect to access and use the Platform and Services, unless otherwise expressly stated in these Terms.

Failure to enforce any right or provision in these Terms will not constitute a waiver of such right or provision. If any part of these Terms is found to be unenforceable, then that part will not affect the enforceability of the remaining parts of the Terms, which will remain in full force and effect.

9.2. Assignment

You may not assign or transfer these Terms and any associated rights, obligations, or remedies hereunder without our prior consent. We may freely assign these Terms or subcontract our obligations without restriction.

9.3. Indemnification

You use the Platform and Services at your own risk and for your sole responsibility. You agree to fully indemnify, defend, and hold us and our affiliates, partners, officers, directors, agents, contractors, licensors, service providers, and employees harmless from any claim, demand or liability, including reasonable attorneys' fees, related to your use of the Platform and Services or any violation of these Terms or applicable law.

10. Privacy

Please review our Privacy Policy and Cookie Policy that describe our privacy practices and use of cookies.

If you believe your personal data has been disclosed or otherwise used unlawfully and you did not consent to such disclosure, please contact us via means of communication available on the Website or the Platform. If we confirm the infringement, we will delete your personal data immediately.

11. Term and Termination

These Terms will remain in full force and effect as long as you continue to access or use the Platform and/or the Services. You may terminate your use of the Platform and/or the Services at any time by providing a request to us via means of communication available in your Account.

We reserve the right to suspend or terminate your access to the Account and Services at any time without prior notice in the case if we determine that you violate or fail to comply with these Terms or applicable law, without any liability and without provision of any compensation to you in this regard. All provisions of these Terms, which by their nature should survive termination, shall survive termination, including, without limitation, warranty disclaimers and limitations of liability.

12. Contact Us

Should you have any questions concerning the Platform, the Services, or these Terms, please contact us via:

Our offices:

  • Ukraine: 24a Matrosova str., 14, Kharkiv, 61035;
  • Cyprus: 8 Alyos Street, ONLY Tower, 801, Limassol, 4046;

Our phone numbers:

  • Ukraine: +380 673 001 500;
  • Cyprus: +357 9996 1321;

Our email: contact@maybee.systems